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Bucks County Purchasing Department

The Purchasing Department is responsible for making the most economical acquisition of quality goods and services to assure efficient operation of County Government. The department strives to foster participation of all businesses offering goods and services that may be used by the county. The Bucks County Purchasing Department works to ensure the county will receive the best quality, in the most cost-effective way. Department email inquiries should be addressed to: purchasing@buckscounty.org.

How to Do Business With the County of Bucks:

The County of Bucks welcomes the opportunity to do business with interested merchants in the community!

Registering as a Vendor
As of April 6, 2017 the County has partnered with PennBid to use its online procurement system. Their service enables us to provide automatic bid and quote notification, instant access to bid and quote information and electronic bid and quote submission via the web.

You may see the County’s posted solicitations on-line at https://www.ebidexchange.com/Pennbid. Click on the Solicitations Tab; in the Keyword box “County of Bucks” and click Filter. You must register with PennBid to download a solicitation. If you have questions, or need technical assistance you must contact PennBid by clicking the Help button.

Bid solicitations issued prior to April 6, 2017 are posted on the Public Purchase can be viewed online at: http://www.publicpurchase.com/gems/bucks,pa/buyer/public/publicInfo

The Quote Process
The County of Bucks conducts a competitive quote process for purchases from $1,000 to the bid threshold. Smaller purchases, depending on the dollar value of the order, various methods are used, such as:

  • Telephone
  • FAX
  • Request for Quotation (RFQ)
  • Catalog comparison

For purchases over $7,500 written quotes are received. 

The Bid Process
Bids will be awarded to the lowest responsive, responsible bidder meeting the required specifications. Vendors are cautioned when completing the bid/proposal form that all instructions given in the bid/proposal must be followed and the bid/proposal must be returned electronically to the Controllers Office by the time specified on the bid document. Bids are opened at 11:30 a.m. on the date due and the bid opening is open to public. Late or improperly delivered bids/proposals will not be considered.

Notice of solicitations can be obtained by contacting the Purchasing Department directly at (215) 348-6372. Notices are also posted on the PennBid website at https://www.ebidexchange.com/Pennbid.

Requests for Information:
If you wish to receive a copy of Quote, Bid or RFP responses that are not posted on the Public Purchase or PennBid websites, you must send an Open Records Request Form to the County’s Open Records Officer. Please note that according to the PA Right to Know Law, Quote, Bid and RFP responses are not considered public records until after an award has been made.

DO NOT contact the Open Records Officer if you wish to receive a copy of a Pre-Bid Meeting Sign In sheet, Bid Award Tabulations (for bids issued prior to April 5, 2017) or want information on the status of the award of a Quote, Bid or RFP. You may follow the links above, or go to the PennBid website at https://www.ebidexchange.com/Pennbid for bids issued after April 5, 2017 or come into the Purchasing Department Office and request a paper copy. Any paper copies made will be charged 25¢ per page.

Tax Status
The County of Bucks, as a subdivision of the Commonwealth of Pennsylvania, is exempt from all state and federal taxes. Each purchase order issued makes reference to the tax-exempt status. The 2017 Tax Exempt Certificate is now available.

Deliveries
Unless otherwise noted on the purchase order, all deliveries must be made directly to:

County of Bucks,
Shipping & Receiving,
55 E. Court St,
Doylestown, PA 18901

Shipments are received between 8:00 a.m. and 4:00 p.m. Monday through Friday.

The County of Bucks will not accept responsibility for goods and service ordered and/or shipped to Bucks County without an approved purchase order.

Invoices
Invoices must be sent directly to:

Controllers Office
ATTN: Accounts Payable
55 E. Court St.
Doylestown, PA 18901

and must reference the purchase order number. Invoices that are not properly identified will not be accepted.

Purchasing Department
Maureen Wilson McIlvaine, CPPO, CPPB
Purchasing Director
County of Bucks
55 E Court St
Doylestown, PA 18901
(215) 348-6372