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JOB TITLE:

HR OFFICE COORDINATOR

JOB CODE:


DEPARTMENT:

Human Resources

UNION:

00


POSITION SUMMARY
:

Provides general office support with a variety of clerical activities and related tasks.  Will be responsible for answering incoming calls, directing calls to appropriate staff, mail distribution, flow of correspondence, as well as additional clerical duties. Welcomes and receives County employees and visitors from the general public, directs them to their destination and answers questions concerning the County as well as Human Resources related questions. All the above mentioned responsibilities should be executed in a pleasant manner and attitude. Must have the ability to maintain a positive work atmosphere by acting and communicating in a manner that is professional with customers, clients, coworkers and supervisors.  Must have the ability to maintain confidentiality at all times regarding all aspects of Human Resources. Reports to Director and Assistant Director of HR.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Greets and directs visitors that come into the County HR department.
  • Receives inquiries from persons by phone or in person and provides the necessary information in a business-like, professional manner.
  • Answers telephones and directs the caller to the appropriate HR staff member.
  • Will take and retrieve messages for various personnel matters.
  • Provides callers with information such as County address’, directions to various County locations, fax numbers, County website, and other County/HR related inquires.
  • Facilitates new hire orientation and necessary paperwork for new employees and follows up with department for coordination.
  • Receives, sorts and forwards incoming mail.
  • Processes all employment verifications, out of class forms, sick vacation trade forms and other forms.
  • Will also assist with other related clerical duties such as scanning, photocopying, faxing, filing and collating.
  • Maintaining file room and scanned documents as necessary.
  • Provides general office support when needed.
  • Other duties as assigned.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • High school diploma and/or GED equivalent and one (1) to three (3) years related education and or experience.
  • Human Resources experience preferred.
  • Proficiency in Microsoft Office programs, specifically Word, Excel, and Outlook.
  • Knowledge of Human Resources Information Systems (HRIS) preferred; Lawson experience highly desirable.

Position: HR Office Coordinator

Functional Requirements:

Physical Demands: (Check all that apply)

Balancing

X


Stooping

X


Pushing

X

Climbing

X

Crouching

X

Pulling

X

Crawling

X

Kneeling

X

Handling

X

Standing

X

Sitting

X

Talking

X

Turning

X

Reaching

X

Hearing

X

Seeing

X

Color Vision

X

Depth Perception

X

Mobility

X


Lifting: (Check one)

Carrying: (Check one)

X

A) Light

(20-25 lbs)


X

A) Light

(10-25 lbs)


B) Medium

(25-50 lbs)


B) Medium

(25-50 lbs)


C) Heavy

(50-100 lbs)


C) Heavy

(50-100 lbs)


D) Very Heavy



D) Very Heavy

(over 100 lbs)

Aptitudes: (Check all that apply)

Form perception

X


Problem solving

X

Motor coordination

X

Working speed (ex.wpm)

X

Finger dexterity

X

Manual dexterity

X

Computer/VDT ability

X

General learning ability

X

Clerical perception

X


Environmental Conditions: (Check all that apply)

Extreme cold



Extreme heat


Temperature changes


Wet conditions


Humid conditions


Exposure to fumes


Exposure to blood and body fluids


Noise and vibration

X

Exposure to chemicals


Poor ventilation


Inclement weather conditions;

Inside/outside weather conditions





Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

I certify I am able to perform each and every essential function of the job for which I have applied, with or without a reasonable accommodation.

CLICK HERE TO APPLY NOW

Human Resources - Bucks County Courthouse Complex
50 North Main Street
Doylestown, PA 18901
Monday through Friday 7:30 am to 5:00 pm
Phone: 215-348-6546

Neshaminy Manor
1660 Easton Road
Warrington, PA. 18976
Monday through Friday 8:30 am to 4:30 pm
Phone: 215-345-3205

The County of Bucks is an Equal Opportunity Employer and has an EEO Utilization Report that is available through the Human Resources office or online.  Click Here for the Bucks County EEO Utilization Report.