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JOB TITLE:

Inheritance Tax Clerk

JOB CODE:

0180

DEPARTMENT:

Register of Wills

UNION:

05

FLSA STATUS:

Non-Exempt

GRADE:

 

POSITION SUMMARY:

Advanced clerical work and responsibilities in relation to the mission of Register of Wills and Clerk of the Orphans Court, especially as it pertains to the requirements to fulfill the tasks as Agent for the Pennsylvania Department of Revenue and processing Inheritance Tax forms and payments.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • All of the Essential Duties and Responsibilities listed in the Job Descriptions for Register Trainee/Assistant Register/Associate Register Clerk positions
  • Process daily Inheritance Tax collections, verifying data with existing file and entering payment and updated information into the computer database
  • Maintain computerized accounting of all inheritance tax payments and reconcile daily Inheritance Tax entries with the daily bank deposit
  • Issue and mail tax receipts to Executors, Administrators, or Attorneys
  • Compute and prepare bills for additional probate fees
  • Create computerized end of month report and reconcile with deposits and receipts for each month
  • Prepare monthly Inheritance Tax report to be forwarded to PA Department of Revenue by the 5th of each month
  • Ability to process Marriage License applications; probate wills and process petitions for Grant of Letters; process exemplifications and prepare Letters; administer oaths, certify and exemplify documents and receive affidavits; and, receive and process all Probate filings; receive and process all Orphans’ Court filings
  • Identify and solve advanced probate issues; consult with management and/or solicitor on particularly difficult probate issues
  • Create, diary and follow-up on notices of delinquent filings under applicable rules of court and statutes, such as Pa. R.O.C.Pr. 5.6 and 6.12 and the Pennsylvania Guardianship law
  • Participate in ongoing training and cross-training to improve skills
  • Answer customer questions regarding all departmental services
  • Participate in satellite office, evening and weekend programs and travelling services, as assigned
  • General clerical work, including typing, dictation filing, organizing files and other tasks, as assigned
  • Other duties, as assigned by management.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.   Any combination of experience and training that affords the applicant an opportunity to gain the above listed knowledge, skill and ability is required for this position.

  • High School Diploma or equivalent
  • Basic computer skills and familiarity with MS-Windows, MS-Office
  • Computer typing skills of 35 wpm; filing, fax, printer, computer and other office equipment utilization skills
  • Professional demeanor and ability to communicate complex information with persons from all walks of life and educational levels.

Position: Inheritance Tax Clerk

Functional Requirements:

Physical Demands: (Check all that apply)

Balancing

X


Stooping

X


Pushing

X

Climbing

X

Crouching

X

Pulling

X

Crawling

X

Kneeling

X

Handling

X

Standing

X

Sitting

X

Talking

X

Turning

X

Reaching

X

Hearing

X

Seeing

X

Color Vision

X

Depth Perception

X

Mobility

X


Lifting: (Check one)

Carrying: (Check one)

X

A) Light

(20-25 lbs)


X

A) Light

(10-25 lbs)


B) Medium

(25-50 lbs)


B) Medium

(25-50 lbs)


C) Heavy

(50-100 lbs)


C) Heavy

(50-100 lbs)


D) Very Heavy

(over 100 lbs)


D) Very Heavy

(over 100 lbs)

Aptitudes: (Check all that apply)

Form perception

X


Problem solving

X

Motor coordination

X

Working speed (ex.wpm)

X

Finger dexterity

X

Manual dexterity

X

Computer/VDT ability

X

General learning ability

X

Clerical perception

X


Environmental Conditions: (Check all that apply)

Extreme cold



Extreme heat


Temperature changes

X

Wet conditions


Humid conditions


Exposure to fumes


Exposure to blood and body fluids


Noise and vibration

X

Exposure to chemicals


Poor ventilation


Inclement weather conditions;

Inside/outside weather conditions

X


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CLICK HERE TO APPLY NOW

Human Resources - Bucks County Courthouse Complex
50 North Main Street
Doylestown, PA 18901
Monday through Friday 7:30 am to 5:00 pm
Phone: 215-348-6546

Neshaminy Manor
1660 Easton Road
Warrington, PA. 18976
Monday through Friday 8:30 am to 4:30 pm
Phone: 215-345-3205

The County of Bucks is an Equal Opportunity Employer and has an EEO Utilization Report that is available through the Human Resources office or online.  Click Here for the Bucks County EEO Utilization Report.