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Weekly Job Requisitions

JOB TITLE:

Buyer

JOB CODE:

064

DEPARTMENT:

Purchasing

UNION:

03

FLSA STATUS:

Non-Exempt

GRADE:

5

 

POSITION SUMMARY:

Responsible for performing central purchasing functions and related duties in accordance with established department procedures, County policies and State and Federal Regulations.  Responsibilities include specification development, review of requisitions for accuracy, sourcing, soliciting quotations and price analysis for procurement of goods and services.  Work requires contact with vendors and department representatives.  Duties are usually carried out with considerable independence under supervision of Purchasing Director.  May be asked to assist coworkers with a higher level duty or to fill in for another position within the department when needed.

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Reviews Purchase Requests for completeness and works with end user departments and vendors to get any information needed to generate a Purchase Order.
  • Procures required goods and services in a cost-effective manner and within the parameters of established regulations and procedures, determining whether to seek alternate supplier sources and/or competitive price quotes.
  • Prepares Requests for Quotations and obtains vendor quotations.Evaluates quotations using price comparison methods; calculates the effects of transportation, minimum orders, discounts and lead times; and identifies the responsive, responsible vendor providing the lowest cost quotation.
  • Standardizes specifications among multi-department users of similar items providing County with benefits of economies of scale.
  • Processes documents and material including sorting, collating, inputting, batching, labeling, filing, reproducing, mailing.
  • Expedites orders as required, troubleshoots and problem solves issues with purchase orders and assures vendor compliance to specifications, schedules and other terms and conditions.
  • Maintains professional liaisons with sales agents and vendors to stay up-to-date on new products and product specifications.Researches market to find new suppliers of goods and services used by County.
  • Advises and educates internal customers on current products: features, price and availability of goods and services; correct process to complete a requisition; arranges for samples and demonstrations of new products; and keeps informed of internal customers needs.
  • Answers phones and assists public and others, including taking messages, responding to questions and requests for assistance, screening and referring callers to correct contact, providing forms and explaining procedures.
  • As requested, provides routine clerical and administrative assistance to coworkers.
  • Participates in Pennsylvania Public Purchasing Association (PAPPA) chapter of NIGP, including attending educational seminars to keep abreast of procurement procedures and trends.
  • May be required to perform additional work that follows prescribed or well-established procedures that can be learned within a reasonable time by training on the job.More detailed instructions as to the nature of their duties will be given to employees at the beginning of work.
  • Perform other duties as assigned.

 

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Any combination of experience and training which affords the applicant an opportunity to gain the above listed knowledge, skill and ability.

  • Associates Degree from a regionally accredited college or university in any field of study.
  • Possess excellent computer skills with a working knowledge of Microsoft Office Suite computer program including Microsoft Word, Microsoft Excel, use of the internet, etc.; and other office equipment; typing skills.
  • Excellent organization and time management skills, self-motivated and produce accurate, detail-oriented work.
  • Knowledge of County policies, procedures, departmental and procurement activities.
  • Minimum of 2 years’ experience procuring goods and services, processing requisitions and requesting competitive quotes with the responsibility of at least $2 million in purchases annually.Public procurement experience preferred.
  • Certified Professional Public Buyer (CPPB) Certification issued by Universal Public Purchasing Certification Council (UPPCC) for NIGP or other equivalent professional certification preferred OR eligibility for and attainment of certification within five years.

 

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES:

  • Able to use common sense understanding to carry out written or verbal instructions.
  • Working knowledge and understanding of County policies and procedures, Commonwealth and Federal contracts.
  • Ability to procure without prejudice, seeking to obtain maximum, ultimate value for each dollar of expenditure.
  • Ability and willingness to use good judgment in decision-making and to adhere to highest ethical standard while performing purchasing functions.
  • Ability to handle and resolve recurring problems.
  • Ability and willingness to multi-task in a stressful environment and establish priorities.
  • Excellent organization and time management skills, accurate, self-motivated and detail-oriented.
  • Ability and willingness to maintain effective working relationships with coworkers, callers, visitors, personnel from other departments and the public.
  • Ability to maintain confidentiality and work with confidential information.

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and talk and hear.  The employee is occasionally required to stand and walk.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

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Human Resources - Bucks County Courthouse Complex
50 North Main Street  Doylestown, PA 18901
Monday through Friday 8 a.m. to 5 p.m.
Phone: 215-348-6546

Neshaminy Manor
1660 Easton Road  Warrington, PA 18976
Monday through Friday 8:30 a.m. to 4:30 p.m. 
Phone: 215-345-3205

The County of Bucks is an Equal Opportunity Employer and has an EEO Utilization Report that is available through the Human Resources office or online.  Click Here for the Bucks County EEO Utilization Report.