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JOB TITLE:

Procurement Coordinator

JOB CODE:

266

DEPARTMENT:

Purchasing

UNION:

00

FLSA STATUS:

Non-Exempt

GRADE:

 

 

POSITION SUMMARY:

Assist with the central purchasing function in accordance with established department procedures, County policies, State and Federal Regulations. Work requires contact with vendors and department representatives. Duties are usually carried out with considerable independence under the supervision of the Purchasing Director. This employee may be asked to assist co-workers with a higher level of duty or to fill in for another position within the department when needed.

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Process documents and material, including sorting, collating, inputting, batching, labeling, filing, reproducing, mailing.
  • Assist the Purchasing Director and Bid Manager in the bidding process including the preparation of bid specifications: gather product information and specifications, coordinate requirements for timely input to insure projects and contracts stay on time; bid openings; the accurate preparation of bid tabulations; and contract notification and correspondence to bidders.
  • Serve as a point of contact for vendors requesting contract information.
  • Provide routine clerical & administrative assistance to the Purchasing Director, Bid Manager and Contract Coordinator as needed.
  • Answer phones and assist the public and others, including taking messages, responding to questions and requests for assistance, screening & referring callers to correct contact, providing forms & explaining procedures.
  • May be required to perform additional work that follows prescribed or well-established procedures that can be learned within a reasonable time by training on the job.More detailed instructions as to the nature of their duties will be given to employees at the beginning of work.
  • Maintain an Active Membership status in the Pennsylvania Public Purchasing Association (PAPPA) chapter of NIGP, including attending educational seminars to keep abreast of procurement procedures and trends.
  • Working knowledge and understanding of County policies and procedures, Commonwealth and Federal contracts.
  • Ability and willingness to use good judgment in decision-making and to adhere to the highest ethical standard while performing purchasing functions.
  • Ability to handle and resolve problems.
  • Ability and willingness to multi-task and to work accurately, effectively and efficiently in a fast paced, sometimes stressful environment, establish priorities and meet deadlines.
  • Able to use common sense understanding to carry out written or verbal instructions.
  • Ability and willingness to maintain effective working relationships with co-workers, callers, visitors, personnel from other departments and the public.
  • Ability to maintain confidentiality and work with confidential information.
  • Perform other duties as assigned.

 

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Associates Degree or Bachelor’s Degree from a regionally accredited college or university in any field of study preferred.
  • Knowledge of county policies, procedures, departmental and procurement activities.
  • Experience procuring goods and services, processing requisitions and requesting competitive quotes with the responsibility of at least $2 million in purchases annually, public procurement experience preferred.
  • Certified Professional Public Buyer (CPPB) Certification issued by the Universal Public Purchasing Certification Council (UPPCC) for NIGP The Institute for Public Procurement or other equivalent professional certification preferred OR the eligibility for and attainment of certification in the first five years in the position.
  • Possess excellent computer skills with a working knowledge of Microsoft Office Suite computer program including Microsoft Word, Microsoft Excel, use of the internet, etc.; and other office equipment; typing skills - minimum 40 wpm.
  • Excellent organization and time management skills, self-motivated and produce accurate, detail-oriented work.

CLICK HERE TO APPLY NOW

Human Resources - Bucks County Courthouse Complex
50 North Main Street  Doylestown, PA 18901
Monday through Friday 8 a.m. to 5 p.m.
Phone: 215-348-6546

Neshaminy Manor
1660 Easton Road  Warrington, PA 18976
Monday through Friday 8:30 a.m. to 4:30 p.m. 
Phone: 215-345-3205

The County of Bucks is an Equal Opportunity Employer and has an EEO Utilization Report that is available through the Human Resources office or online.  Click Here for the Bucks County EEO Utilization Report.