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File/Data Entry Clerk

EXEMPT: No
DEPARTMENT: Domestic Relations
UNION: 05
UPDATE: 01/01/06

SUMMARY: Part-time (per diem), 20-hour per week position. Primary duty is ongoing filing of numerous documents in working and original files. Other duties include general data entry, look up or retrieve information on computer system. May also initially review PACSES (statewide automated system) support enforcement and/or locate electronic mail alerts on support cases as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Takes initial prescribed actions on PACSES generated worker alerts in areas of support enforcement and/or parent-locate matters as directed.
• May perform similar or related general data entry or retrieval duties as assigned.
• Makes routine telephone calls as instructed.
• Performs filing and file maintenance duties.
• Organizes and processes outgoing office mail as instructed.
• May be assigned to assist a team with routine clerical duties.
• Performs other duties as assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent.
• Experience in data entry on a computer terminal (Windows 95 based system).
• Ability to operate a keyboard and to do light typing (35 wpm minimum skill level).
• Ability to organize and accurately file documents numerically and alphabetically.
• Must be flexible as to work hours.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit or stand for lengthy period of time. The employee frequently is required to stand; walk; reach with hands and arms; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.