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RECORDING CLERK

EXEMPT: No
DEPARTMENT: Recorder of Deeds
UNION: 03
UPDATE: 01/21/2010

SUMMARY: Opens mail, checks documents for validity in recording in accordance with Pennsylvania Laws and Statutes and prepares documents for data entry.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Opens mail and distributes to office personnel.
• Checks deeds for Township or Borough registry.
• Checks mortgages, deeds and related documents for signatures, notaries and acknowledgments.
• Prepares documents for bar coding in Board of Assessment Office.
• Enters basic information into Landex System.
• Assists public with general information about Recorder of Deeds’ computer system.
• Performs related job duties as assigned by the Recorder of Deeds
• Must be able to work effectively with other County offices and the public.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Any combination of experience and training that affords the applicant an opportunity to gain the above listed knowledge, skill and ability.

• High school diploma or equivalent.
• Proficient in computer data entry with a keyboard skill of 35 wpm.
• Must possess basic knowledge of Real Estate Instruments and Recording Acts.
• Must possess basic knowledge of Wills and Intestacy terminology.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; and use hands to finger, handle or feel objects, tools or controls.  The employee frequently is required to stand; reach with hands and arms; and talk and hear.  The employee is occasionally required to use walk; climb or balance; and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.